Project’s Title

The Services being undertaken should be selected individually. Where an option is not to apply, it should be unticked. All other options APPLY, provided that clause 3.1 and clause 3.2 of the Contract Conditions shall always apply.

RIBA AI Assistant

Stage 1 — Preparation & Briefing

Visit the site and carry out an initial appraisal

On behalf of the Client, arrange the following surveys or other investigations that the Architect/Consultant identifies as reasonably required:
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Contribute to the development of the Project Programme

Establish the Construction Cost with the Client

Assist the Client in developing the initial Project Brief

Prepare and discuss feasibility studies for the Project

Advise on the Other Client Appointments required to carry out the Project

Provide a report on the feasibility of the Project for the Client's approval before progressing to the next stage

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Stage 2 — Concept Design

Prepare the concept design for discussion with the Client

Coordinate the relevant information received from the Other Client Appointments with the Architect/Consultant’s design

Review and update the Project Programme

Provide updated Construction Cost information to the Client

Collate and agree with the Client changes to the initial Project Brief and issue the final Project Brief

Provide architectural design information and identify the reasonably foreseeable residual health and safety risks to the Principal Designer

Prepare a stage report on the concept design, final Project Brief and Construction Cost for the Client’s approval before progressing to the next stage

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Stage 3 — Spatial Coordination

Prepare the design in sufficient detail to enable spatial coordination

Coordinate the relevant information received from the Other Client Appointments with the Architect/Consultant’s design

Review and update the Project Programme

Provide updated Construction Cost information to the Client

Provide architectural design information and identify the reasonably foreseeable residual health and safety risks to the Principal Designer

Prepare a stage report on the spatially coordinated design and theConstruction Cost for the Client’s approval before progressing to thenext stage

Prepare information to support a planning application and/or listed building consent application to the appropriate planning authority

Submit a planning application and/or listed building consent application to the appropriate planning authority

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Stage 4 — Technical Design

Advise the Client of the planning conditions

Prepare the technical design in sufficient detail to enable a tender ortenders to be obtained

Coordinate the relevant information received from the Other Client Appointments with the Architect/Consultant’s design

Review and update the Project Programme

Provide updated Construction Cost information to the Client

Prepare the architectural specification

Prepare the architectural schedule of works

Identify and agree the extent of the technical design work that is to be completed by the Contractor or the specialist subcontractors

Prepare and submit the Building Regulations application

Provide architectural design information and identify the reasonably foreseeable residual health and safety risks to the Principal Designer

Advise the Client on potential contractors to be invited to tender for the construction works

Collate the Other Client Appointments’ tender information and issue the tender pack to the Client for its approval

Invite, appraise and report on tenders

Coordinate the design work prepared by the Contractor and the specialist subcontractors with the Architect/Consultant’s design

Advise the Client on the appropriate form of Building Contract, its conditions and the responsibilities of the Client, the Other Client Appointments and the Contractor

Request that the Contractor provides evidence to the Client of any insurances required under the Building Contract

Prepare the Building Contract and arrange for it to be signed/executed

Coordinate and submit an application to the appropriate planning authority for clearance of pre-commencement planning conditions

Provide the Contractor with the information reasonably required for construction

Prepare a stage report on the technical design for the Client’s approval before progressing to the next stage

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Stage 5 — Manufacturing & Construction

Provide architectural information to the Other Client Appointments, as reasonably required, to enable them to carry out their services

Respond within a reasonable timeframe to site queries

Provide the Principal Designer or the Principal Contractor with the architectural final construction issue information for inclusion in the Health and Safety File (under the CDM Regulations 2015)

Provide the Client with the original copy of any notices, consents or approvals in connection with planning, building control and other relevant statutory approvals

Maintain contract administration procedures, hierarchy of responsibility and lines of communication for the exchange of information between the Client, the Other Client Appointments and the Contractor in accordance with the Building Contract

Prepare the Organise, chair and record meetings, at the frequency stated in item F of the Contract Details, identify the activities to be undertaken and determine who is responsible for taking action and report on progress to the Client architectural specification

Carry out visual site inspections, as stated in item F of the Contract Details, to inspect the construction works with respect to general compliance with the Building Contract and Project Programme

Certify interim payments in accordance with the terms of the Building Contract and advise on the final Construction Cost

Review the progress of the construction works against the Project Programme

Advise the Client regarding the effect that any variation or change proposed by the Client or Contractor will have on the Construction Cost and Project Programme

Prepare and submit the application to discharge the construction-stage and the pre-occupancy planning conditions

Issue instructions in accordance with the terms of the Building Contract

Request manufacturers' maintenance instructions or leaflets from the Contractor and provide them to the Client

Certify Practical Completion when this has been achieved

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Stage 6 — Handover

Carry out visual site inspections, as stated in item F of the Contract Details, and comment on the resolution of defects and issue site inspection reports to the client

Issue a schedule of defective works

Liaise with the Client, the Other Client Appointments and the Contractor in relation to the making good of defects

Inspect the remedial works following receipt of notice from the Contractor that the resolution of defective works is complete

Certify when the defective works have been rectified

Assist the Client and the Contractor to agree the final account and issue the final certificate

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