Items A & B — the Client & the Architect/Consultant: Provide details of the Client, the Client’s named representative, the Architect/Consultant and the Architect/Consultant’s primary point of contact. Note that if these details are changed at a later date, it is important that the Parties inform each other and agree in writing.

> Insert the name of a representative with authority to act on behalf of the Client for all purposes under the Contract.

> Insert the name of the primary point of contact with authority to act on behalf of the Architect/Consultant for all purposes under the Contract.
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> Insert the name of the person that the Client should contact if it wishes to invoke the Architect/Consultant’s internal complaints procedure.

Item C — Site Address: Provide the address of the site where the Project is to be carried out.

Item D — Project Brief: Provide a description of the Project and the Client’s statement of requirements for the Project for which the Services are being provided. The target Construction Cost and target Project Programme, such as dates for the submission of planning applications or for the commencement and completion of building works, can be inserted. The Project Brief may be updated from time to time, where agreed between the Client and the Architect/Consultant.

> Include details, and the reference numbers and dates, of any additional briefing documents that will also form part of the Contract.

Item E — Other Client Appointments: Give the details of any other consultant appointments (which could be individuals or organisations) or services appointments to be made by the Client to enable the Architect/Consultant to undertake work in connection with the Project.

For example, appointments may include structural and building services engineers, cost consultants, etc.

Items F, G, H and I — Basic Fee, Time Charges, Expenses and Payment:

Specify:

- the basis for determining the calculation of the Basic Fee (excluding VAT), e.g. a specified percentage applied to the Construction Cost, a fixed lump sum, time charges, design cost per square metre (gross or net) or any other agreed method (item F)

- the intended number and/or frequency of meetings and visual site inspections that the
Architect/Consultant is going to attend during the Project (item F)

- the rates for any time charges (item G)

- the arrangements for charging for expenses and disbursements (item H)

- the payment frequency of the fees (item I)


> To ensure that the Architect/Consultant’s accounts issued to the Client are effective as Payment Notices, as set out in clause 5.12, each invoice issued by the Architect/Consultant should incorporate the following wording:
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This is the amount due in respect of the Services provided, calculated as set out in this invoice and in accordance with the Fees and Expenses agreed in our Professional Services Contract dated [insert date of Contract]. This invoice constitutes a Payment Notice complying with section 110A(3) of the Housing Grants, Construction and Regeneration Act 1996 as amended by the Local Democracy, Economic Development and Construction Act 2009. The payment due date is the date of this Payment Notice. (see CLAUSE 5.12)

Item C — Site Address: Provide the address of the site where the Project is to be carried out.

Item C — Site Address: Provide the address of the site where the Project is to be carried out.

Item C — Site Address: Provide the address of the site where the Project is to be carried out.

Item J — Professional Indemnity Insurance: State the amount of professional indemnity insurance to be maintained for the Project, and any specific limitations in respect of claims arising on account of specific risks. The amount of professional indemnity insurance to be maintained for the Project should be reasonable in relation to the risks and should pass the reasonableness test under the Unfair Contract Terms Act 1977.
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It is important to ensure that this wording reflects the wording of any restrictions in the Architect/Consultant’s professional indemnity insurance policy.

> Specify other material exclusions or restrictions under the Architect/Consultant’s professional indemnity insurance that are relevant to the Project. It is important to ensure that this wording reflects the wording of any restrictions in the Architect/Consultant’s professional indemnity insurance policy.
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Item K — Dispute Resolution: The Parties may choose which dispute resolution method(s) they will use should a dispute arise. Adjudication is available to either Party to select at any time as a statutory right. Below is a brief description of each method:

- Mediation
- Adjudication
- Arbitration
- Litigation

If the Parties cannot reach agreement on a person to act as Mediator, Adjudicator or Arbitrator, either Party may apply for a nomination or appointment to be made by the Royal Institute of British Architects. The Client can refer a complaint to the person named in item B of the Contract Details under the Architect/Consultant’s internal complaints procedure, which will be provided upon request.

The Client may also, or alternatively, refer a complaint to the appropriate professional body if the Architect/Consultant’s conduct or competence appears to fall short of the standards in the relevant code(s) of professional conduct.

Item L — Information Formats: If the Architect/Consultant is producing drawings and documents for the Project using computer aided design (CAD), any other proprietary software, or building information modelling (BIM), these will normally be provided to the Client in PDF format only, unless an alternative format has been agreed.