RIBA Contracts Digital

Easily create, draft and issue professional services and building contracts.

Clear and easy to use, RIBA Contracts Digital is suitable for architects, consultants, clients, contractors, developers — anyone who needs to prepare a professional services or building contract for a project.

Create professionally digitised versions of your contracts

Full digital signature and digital witnessing functionality

Prepare contract addendum forms and administration certificates online

Get valuable help and support from our Contract Assistant

You do not have to be a RIBA Member to use this service, but if you apply to join, you may be eligible for a £10 discount on all digital contracts.

Watch ‘Step-by-Step’ video

Information

RIBA Contracts Digital provides you with greater flexibility when you are creating, drafting and finalising your professional services (PSC) or building (BC) contracts. Non-existent or poorly drafted forms of appointment are one of the main causes of dispute between a client and an architect/consultant. Having a clearly written form of appointment:

gives clear terms that define the parties’ obligations and rights, which helps avoid possible confusion and disputes

protects the architect/consultant’s interests and limits their liability

From the client’s perspective, they provide a detailed explanation as to what they can expect, including delineating services that will and will not be included in the architect/consultant’s fee.

Testimonials

“In the intricate world of architectural projects, clarity and protection are paramount. Thanks to RIBA Digital Contracts, we ensure legal safeguards and clear communication every step of the way, fostering successful and seamless project development.”

“RIBA's chatbot provides invaluable support, guiding us through complex contract processes effortlessly. The digitised contracts have truly transformed how we operate in all three main areas of architecture: Domestic, Commercial, and Building. With clear, standardised agreements tailored to each sector, we streamline project workflows, enhance communication, and ensure legal compliance. RIBA Digital Contracts platform is a professional tool, empowering us to focus on creativity and innovation with confidence in our legal framework.”

“RIBA Digital Contracts platform has truly transformed how our company operates, striking the perfect balance between creativity and legal protection. By streamlining our contract management processes and offering tailored agreements for each project, we can concentrate on pushing the boundaries of design innovation. This system not only saves us valuable time but also enhances our efficiency and professionalism, allowing us to deliver exceptional architectural solutions with confidence. With the peace of mind that comes from a solid legal framework, we can fully immerse ourselves in creative work, knowing that our practice is safeguarded.

The platform empowers us to build stronger client relationships by providing transparency and reliability in our contractual agreements. It's a game-changer that has elevated our practice to new heights, enabling us to focus on what we do best — creating inspiring spaces that leave a lasting impact.”

“RIBA Digital Contracts platform strengthens our client relationships by providing transparent and professional contract management. Clients appreciate the clarity and efficiency it brings to our collaborations, fostering trust and mutual understanding.”

Contracts

RIBA Professional Services Contracts (PSC) are suitable for appointing a range of services, across domestic, commercial and building projects:

Frequently Asked Questions (FAQ)

How does your digital contract platform ensure the security and confidentiality of sensitive contract information?

Our digital contract platform employs industry-standard security measures such as data encryption, role-based access controls, multi-factor authentication, and regular security audits conducted by third-party experts. All sensitive contract information is stored securely in compliance with data protection regulations like GDPR and HIPAA.

Can users easily customise and tailor contract templates on your platform to suit their specific needs?

Users can customise contract templates on our platform by accessing a comprehensive template library and using a drag-and-drop editor to modify text, insert variables for dynamic content, add or remove clauses, and personalise the design to reflect their brand identity.

What kind of features does your digital contract platform offer to streamline the contract creation and approval process?

Our platform offers a range of features to streamline the contract creation process, including a user-friendly interface for template selection, automated clause suggestions based on context, approval workflows with customisable routing rules, e-signature integration, and real-time collaboration tools for team collaboration.

How does your platform handle electronic signatures to ensure legal validity and compliance with regulations?

Electronic signatures on our platform are legally binding and compliant with global e-signature laws. Utilising advanced encryption techniques, audit trails, and authentication methods like biometric verification or SMS verification, our platform ensures the integrity and authenticity of electronically signed contracts.

Can users track the status of contracts in real-time and set up automated reminders for key deadlines and milestones?

Users can track the status of contracts in real-time on our platform dashboard, view progress through customisable pipelines, set up automated reminders for key milestones, and configure notifications for contract expiration dates or renewal deadlines to proactively manage contract lifecycle.

Does your platform integrate with other tools and systems commonly used in contract management, such as CRM or ERP systems?

Our platform seamlessly integrates with a wide range of popular tools and systems used in contract management, including CRM systems like Salesforce, ERP systems like SAP, document management platforms like SharePoint, and business communication tools like Slack, enabling data synchronisation and process automation across platforms.

How does your platform handle version control and revisions of contracts to track changes and maintain an audit trail?

Version control features on our platform track changes made to contracts, highlight differences between versions, allow users to revert to previous iterations, and maintain a detailed audit trail of all edits and approvals, ensuring transparency, accountability, and compliance with regulatory requirements.

What kind of reporting and analytics capabilities does your platform offer to help users gain insights into their contract management processes?

Our platform provides robust reporting and analytics capabilities, enabling users to generate custom reports on contract performance metrics, compliance status, approval cycle times, revenue attribution, and other key insights through interactive dashboards, data visualisation tools, and scheduled report delivery.

How does your platform ensure scalability and flexibility to accommodate the needs of businesses of different sizes and industries?

Designed to accommodate businesses of all sizes and industries, our platform is highly scalable and flexible, offering customisable features, scalable pricing plans, API integrations for custom workflows, and the ability to adapt to evolving business needs and growing contract volumes without compromising performance.

Can users access the platform from various devices and locations to manage contracts on the go?

Users can access our platform from any device with internet connectivity, including desktops, laptops, tablets, and smartphones, through a responsive web interface or dedicated mobile app. This ensures seamless access to contract management tools, collaboration features, and notifications from anywhere, enabling users to stay productive on the go.

Full documentation in Finsweet's Attributes docs.

RIBA Resources: Articles

12 Golden Rules:
The importance of having a written form of appointment

The RIBA has prepared a set of ‘12 Golden Rules’, which architects can refer to when preparing or checking a form of appointment.

RIBA Digital Contracts save time and protect users

They are convenient, legally robust and come in styles to suit different projects and practices. As new updates are set to be released, we find out what users are saying about RIBA Digital Contracts.

Selecting the most appropriate building contract for a small domestic project

Professor Sarah Lupton and Manos Stellakis, authors of Which Contract?, discuss building contracts that might be considered for projects where the client is carrying out work to their own home.